Lunch & Learn RFP | Catering - Carolinas LGBT+ Chamber of Commerce

Lunch & Learn RFP | Catering

The Education & Programming Committee of the Carolinas LGBT Chamber of Commerce is in the process of organizing our Lunch & Learn Series and other annual educational events for the upcoming year. In an effort to provide all of our members with the opportunity to bid as a caterer for our events, we are asking interested participants to submit the following Request for Catering Proposal form. The Education & Programming Committee will then review all submissions and be in touch.

As you complete this form and put together pricing, please keep in mind the following expectations/information from the committee…

We are looking for 2 businesses to cater our Lunch & Learn series for the year. Each business will be responsible for 5 events. The Lunch & Learn events take place on the second Wednesday of each month, February to November.
A minimum of 20 orders will be placed for each Lunch & Learn event. Final count will be sent the Friday before each Wednesday event.
Previous food options for the Lunch & Learns include boxed lunches; sandwiches with chips and a cookie; hot buffet items such as fajitas and/or tacos; etc.
Each order should include 1 vegan option.
Drinks for each event just need to include sweet/unsweet tea and water.
Each caterer should provide all necessary paper products, cutlery, cups, and ice.
Delivery to the venue space will be required. Events will take place at the same venue and will be located within 10 minutes of Uptown Charlotte.
Presentation and quality of food should be strongly considered for each proposal. We want our attendees to see that the lunch was professionally done.
Typical budget for our Lunch & Learn events has ranged around $15 or less per person.

If any questions arise as you prepare your proposal, please feel free to reach out to Jason Morton (j.morton@clgbtcc.org) or Becky Knight (b.knight@clgbtcc.org). We would be happy to discuss details further with you.

Fields marked with an * are required.

BACKGROUND INFORMATION

Name *

Company or Business Name *

Title/Position *

Best Contact Number *

Email Address *

Please list your company or business website.

Are you an active member of the Carolinas LGBT Chamber of Commerce? *

If not, would you be willing to join the chamber in order to participate in a Lunch & learn?

When it comes to selecting caterers, we focus on members first. For more information on membership, please visit MEMBERSHIP LINK.

What region of the Chamber do you consider yourself to be located in? *

Charlotte

Blue Ridge (Asheville)

Twin City (Winston-Salem)

Gate City (Greensboro/High Point)

Grand Strand (Myrtle Beach)

Metro (Columbia)

Low Country (Charleston)

CATERING PROPOSAL INFORMATION
Please feel free to present one or more lunch option proposals that the committee could consider. Pricing for each option should take into consideration the details mentioned in the description at the beginning of the proposal form (paper products, drinks, ice, delivery, setup etc). Lunch options should include a vegan option as well.

Lunch Option 1 *

What is the per person price for Lunch Option 1? *

This price should be based on a minimum 20 orders per event for 5 events (a total of 100 over the course of the series).

Lunch Option 2

What is the price per person for Lunch Option 2?

This price should be based on a minimum 20 orders per event for 5 events (a total of 100 over the course of the series).

DEMOGRAPHIC INFORMATION
Help us be intentional about creating a diverse spend within our community.

What gender do you identify as?

Please specify your ethnicity.

What is your sexual orientation?

ADDITIONAL COMMENTS/INFORMATION

Is there anything else you would like to add to your proposal or share with the committee?

Please upload a business logo, if applicable. *

Vector file or PNG without background preferred.

20MB max

Please verify that you have checked the “I'm not a robot” checkbox.